When the meeting participants are mostly VIPs, scheduling can be a hairy process, says executive assistant Trisha Heil. Currently, she offers attendees a basic date-filled chart, so they can narrow down the choices to a mutually convenient time and date. But what do other admins do?
Jasmine Freeman’s job as chief executive assistant to Joan Burge at Office Dynamics keeps her busy supporting Burge’s day-to-day work and developing social media to support the business. A number of tools help her “keep on top of things”:
Defer judgment … The more ideas the better … Bosses, don’t hijack the discussion. These are among the top rules of a productive brainstorming session. Before a team even begins the meeting, though, be sure to set up the room for maximum effectiveness:
One way you can help team meetings run more smoothly is to make sure attendees come to any meeting ready to engage. Try these two tips from Al Pittampalli, author of Read This Before Our Next Meeting:
Appointments and errands need not devour the lion’s share of your “free” time if you follow these tips during the work week:
Have you put processes or structures into place so you can accomplish what’s most important every day? Try these three tips:
Years ago, Jon had set up an important team meeting for 10 a.m. At 9:45, he was setting up the room. By 9:50, he was ready to start. By 9:59, no one had arrived. “I had a decision to make,” he says. “What if I started the meeting on time—all by myself?” That’s exactly what he did. That’s why “Just start it” is now his No.1 rule for holding meetings that start on time.
Scroll down a web site one screenful at a time … Keep emotions in check at work with DING … Let social media help you network before a conference … Save people time by telling them how to skip the voice-mail instructions when they call your cell phone.
You may have seen Chef Jamie Oliver’s show “Food Revolution,” in which he transforms school menus. Now Oliver is doing the same thing for employees slogging through long off-site meetings. If you plan off-site meetings or conferences, boost the meeting’s ROI by rethinking food.
Whether your workplace employs scheduling software, day planners for everyone or no formal calendar management at all, a few visual reminders can keep everyone running on time.
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